Hints & Tips
We provide entertainment throughout Australia in Sydney, Wollongong, Central Coast, Melbourne, Geelong, Adelaide, Perth, Brisbane, Sunshine Coast, Gold Coast, Canberra and Hobart. Our head office is in Sydney, however we have an Event Director and team of hand picked and well trained entertainers based in each region.
We do charge travel fees for all bookings due to the increased cost of petrol and other car related expenses, which are passed on to the entertainers in full. The actual fee is based on distance from the CBD in your state and will be included in the quote.
We have a range of party themes to choose from, however depending on the number of children that will be attending, the age group and venue, certain party themes might be more suitable than others.
Tip – Don’t forget about the birthday child! Keep him or her involved each step of the way when planning the party, after all it is their special day.
Number of Children
If you are having a small group of children, any of our party themes will be suitable and lots of fun! However with larger groups of children, our character parties are more suitable because they include group games and activities instead of cupcake decorating or arts and crafts which usually require more one-on-one attention. But fear not! We can run one of these parties for you even if you have a large group of children, but we will recommend that you book a second entertainer to assist on the day.
Our Character Parties are perfect for children aged 1-8yrs and then our Art & Craft, Cupcake, Dance, Fossil Hunter, Spy Detective, LEGO, Slime and Science Parties are suitable for older children aged 5-12yrs. There is a range in ages here because all our entertainment packages can be tailored to suit the specific age group that will be attending your party to an extent.
Most of our entertainment can be run at any venue, however if you are having your party indoors then our Sports Parties won’t be suitable unless you have lots of space. Similarly, our Science Parties are not as fun when indoors because we can’t include all the messy experiments and explosions.
We recommend the length of your whole party be 2-3hrs party and then have the entertainment run for 1hr, 1.5hrs, 2hrs or 3hrs depending on the number of children attending and the age group.
We would recommend 1hr for up to 12 children, 1.5hrs for up to 20 children and 2hrs for more than 20 children. If you are having more than 25 children, you will need a second entertainer on the day to ensure everything runs smoothly.
Also if your child is younger, then we would usually recommend a shorter party package, as their attention spans are not as long as the older children.
With all of our Character Parties, we recommend the entertainer arriving 15-30mins after the party has started to ensure all the children have arrived and settled in and before the entertainer gets there. This also ensures the entertainment can start straight away without having to wait for children to start or without some children missing out on the first few games and activities the entertainer will do.
There is nothing worse than having the entertainer arrive at the same time as the children as they might see the entertainer without their wings, mask or wig on, which will ruin the excitement!
Our mascot appearances are very popular! Perfect for singing Happy Birthday and cutting the cake, posing for photos and dancing around with the children.
You can either have one of our mascots make an appearance for 30mins as a standalone entertainment option or you can add this on to another party package you have booked. If you choose the latter option, the mascot add on is only an additional $30 and will take place in the last 15mins of the party, i.e. the entertainer will finish the games and activities, then go and change into the mascot costume and come back in to the party to do the appearance.
Our most popular mascots are Chase, Marshall and Skye from Paw Patrol, Catboy, Gekko and Owlette from PJ Masks, Minnie and Mickey Mouse, Pikachu from Pokemon, Elmo from Sesame Street and many more!
We provide mobile party entertainment, so we come to you. Whether that is at your home, a park, community hall, restaurant or function centre, whether indoors or outdoors, we can entertain anywhere!
Tip – Whichever venue you choose, make sure it is easy to find! This may be as simple as tying a bunch of balloons to your front gate or it may mean sending out directions or a map along with the party invitation.
If you are having your party at home, don’t stress if you only have a small space available, as we will adapt our entertainment to suit. As a minimum though, we recommend setting aside enough space for the children to sit in a large circle.
Having your child’s party at a park, playground or community hall are great options if you don’t want to be left with all cleaning up, however having the party at home is great if you don’t want to be rushed on the day.
Tip – Don’t forget a Plan B! If you have decided to have your party outdoors, make sure you have an alternative venue in the event of wet weather so you don’t have to postpone or cancel your party.
We will provide everything needed for the entertainment including the music, which is a portable speaker so we don’t need access to electricity, slap band prizes and stickers for the children and everything else needed for the entertainment.
Once you’ve booked in with us, we can also create a custom invite for you that we will email across for you to send out to your guests. Just ask us about this when booking in.
The things we don’t provide are tables and chairs, so if you’re having face painting at your party or you’ve chosen one of the packages that requires tables on which we need to set up, then you will need to provide these.
It is a good idea to set aside a table or an area for the presents, so that nothing will go astray or be broken. This will also allow you to keep track of who gave your child what, so you can send our thank you letters to your guests.
Tip – Before your entertainer leaves the party, be sure to get a group photo which you could send out along with the thank you letter as a little memento of your child’s special day
We usually recommend putting some drinks and snacks out before the entertainment starts, so the children can have something to eat and drink upon arrival. There will also be a short break about half way through the entertainment when you can serve something a bit more substantial and during this time, the entertainer will start activities such as face painting, temporary tattoos, glitter tattoos or balloon twisting to keep the children occupied.
Otherwise, if you are having a longer party with lots of family and friends or are having your party at a restaurant or function centre, we would recommend the children eat before the entertainer arrives.
Our entertainers will stay for the cake cutting, so they can sing Happy Birthday and pose for photos with all the children in the last 5-10mins of the party. However, if you are wanting to cut the cake after the entertainer has left then of course that is no problem at all, just let us know upon booking so we can inform the entertainer.
There is no minimum or maximum number of children that can attend the party, however depending on the number of children attending the party, we will recommend a certain length of time for the entertainment and a certain number of entertainers.
We usually recommend 1hr if you are having up to 12 children, 1.5hrs if you are having 12-20 children and 2hrs for more than 20 children. If you are having more than 25 children, we would recommend having two entertainers.
If you’re having a party that requires us to cater for each individual child, such as an Art & Craft, Slime, Cupcake or Harry Potter Party, then please let us know your final numbers so we can ensure we have enough supplies for all the children and no one misses out.
It is becoming more and more common for at least one party guest to have some type of allergy. It is very upsetting for children with allergies to be left out, so it is important to do a little planning to make the party fun for everyone!
If you are aware of the allergy, call the parent of the child beforehand and ask what steps need to be taken to keep the child safe, such as ask the parent for a list of what the child cannot eat or come into contact with and always check if there is anything you are unsure about. You may like to ask the parent if they have any allergy-free recipes you might be able to use. Most likely the parent will bring along their own food that is safe to eat but it is always nice to be prepared and make sure the child is included as much as possible.
If it is a serious allergy, such as children with anaphylaxis, it is important to ask the parent to go through a safety plan that you can follow so you know how to recognise and deal with an allergic reaction. Although it is unlikely that the parent will not stay at the party to keep an eye on their child, it is important to ask for a contact number in case of an emergency.
For a number of reasons, many parents will choose to stay at the party, unless of course you make it clear on the invite. It is a good idea to have some drinks and platters of food ready for the parents to keep them hydrated and happy.
If it happens to be raining on the day of your party, don’t stress! We can run all of our parties either indoors or outdoors, so we will adapt our entertainment accordingly.
Tip – Keep an eye on the weather forecast in the week before your party. If it looks like it is going to be bad weather, be prepared and have a back up plan for the day so you don’t have to cancel or reschedule your party.
You can contact us at any time on the day of the party or the night before on 1800 359 293 to let us know if there has been a change of venue. Of course ensuring there is enough time for the entertainer to travel to the new venue.
All deposit payments are non-refundable. If you cancel a booking with 7 days or less notice, there is a 50% cancellation fee. If you cancel a booking with 24hrs or less notice, there is a 100% cancellation fee.
We can however reschedule your booking, subject to availability, in the event of wet weather, illness or any other unforeseen circumstances. That is, we will hold the above cancellation fees as a credit for you to use within 12 months.
Rescheduling a booking will attract a fee of 50% if 24hrs or less notice is given, 30% if up to 72hrs notice is given and 20% if up to 7 days notice is given, which is payable at the time of rebooking your party or event.
Fly By Fun is fully insured $20 million Public Liability Insurance and all our entertainers have a valid Working With Children Check or Blue Card, copies of which can be provided to you upon request.
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